Group Event Information
Group Event Information
The Golf Club at Equinox hosts all types of group outings, from corporate, charitable and wedding events, to amateur and professional tournaments. Reservations for groups of 12 or more may be made up to one year in advance. The professional golf staff will help you plan and coordinate all the necessary components for a successful outing. The Golf ClubAt Equinox isa perfect venue for Albany golf groups, Saratoga golf groups, Rutland golf groups, and even Burlington golf groups. Come enjoy a southern Vermont gem, and set a day trip on a championship golf course!
The following steps will help you start planning your event:
Tournament Coordinator "How To" Guide:
Group Reservation Procedures
Once you have completed the above steps you are ready to book the event. The first step will be a verbal agreement. After this is made and your outing date is confirmed, a contract will follow. The contract will need to be signed and returned within 15 days, in order to confirm the reservation.
Choosing the Group's Starting Time
The professional staff will help you determine the type of starting time that will work best your group. Some groups may be limited to what type of start due to group size.
There are several factors to consider when choosing which format is best for your event. The professional staff can help you choose the one most suited for your group, this is usually based on the group’s skill level, experience, and size. The following list gives the most popular formats, please feel free to come up with your own format or ask us for further suggestions.
Golf Course Contests
Closest to the pin: The Equinox has three great par 3 holes, # 4,#14 and #16. You can choose one, or all of them for a closest to the pin contest. Closest to the hole shots are measured with a tape measure, once measured, the player will record their name and distance on a proximity marker located to the side of the green. The player who hits the closest shot to the flagstick of all the players will be the winner for that hole.
Rules Sheet and Scoring
The tournament staff will provide a rules sheet prior to tee off to all participants. The rules sheet contains all necessary information for your guests, such as the day’s format, contests, food and beverage locations and where to turn in their score card.
Following your Equinox Golf Event, our professional staff will score your tournament, and provide a complete tournament summary of all contests. . Please notify the tournament staff if you will be in need of scoring for your event.
Event Merchandise and Gift Certificates
Event Merchandise: The Golf Club at Equinox will assist you with all your merchandise needs. All items can easily be embroidered with your corporate logo or event title. We have a preferred tournament pricing program with several vendors including: Adidas, Callaway, Greg Norman, and Titleist just to name a few. The staff at Equinox will order, receive and package all your outing tee gifts and prizes, and have it waiting here for your event.
Gift Certificates: A majority of our outings provide gift certificates to the winning teams and contest winners. Many golfers like a certificate as they can pick out their own gift and get something they can really use. The golf shop will remain open after the event to allow players time to redeem their certificates. If the guests fail to redeem their certificates that day, they will have until the end of the season.
On Course Signage Opportunities
The Golf Club at Equinox can take care of any on course advertising for your event and provide signs for tournament sponsors. Once you have provided a list of sponsors, we will have the signs made and delivered to the course. On the day of the event, the tournament staff will place them throughout the golf course.
Food and Beverage
The Dormy Grillrestaurant is a great location for all your food and beverage needs. Once your event is booked, the Equinox staff will coordinate your golf with the catering department.
Whether you choose an awards banquet, luncheon or cocktail party, the conference and catering department will provide a great experience to your event.